March 19, 2008
Royal Oak Facility

Present:

Derek Knox, Chair, Alan & Chris Barnard, Karl Boerner, Sec., Ray Bremner, Ted Howard, Yvonne Jack, Ted Marchant, Ted Scratchley, Murray Sharp, Bob Wagner

Regrets:

Clarence Diebold, Ken Mitchell, Ed Warkentin

1. Call To Order:

  • The meeting was called to order at 10:10.

2. Approval Of The Agenda:

  • The motion to approve the agenda was seconded and carried after the first line under c) Other Business had been changed to Proofread the AGM-approved Revision of the Constitution and Bylaws.

3. Adoption Of The Minutes Of The Meeting Held On February 20, 2008.

  • The motion to adopt the minutes was seconded and carried.

4. Business Arising From The Minutes.

  • Alan pointed out that the statement in the February minutes under Treasurer should have stated more clearly that he would not stand for re-election as treasurer, but that he would remain a Director.
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5. New Business.

A. Correspondence.

  • Alan, in his new position as Corresponding Secretary, reported that letters had been received with regards to the new letterheads at BCIT, how to save money at the gas pumps; savings that can be obtained by using electricity-powered cars, and the Massive Technology Show, April 1, 2008, at the Vancouver Convention and Exhibition Centre.

B. Reports

  • 1. Treasurer
  • Alan had his report for the period Jan.1 to Feb. 29, 2008 ready. He indicated that he was ready to take the steps necessary to let the newly-elected Treasurer look after the finances of the Association.
  • He suggested that he, Alan, should remain a Signing Officer.
  • 2. Benefits and Liaison, COSCO
  • The report was not available.
  • 3. Fellowship and Travel
  • Yvonne has been in touch with Bedford House and came up with a price of $27.50 for a luncheon. The price includes tea or coffee, tip and taxes. The day chosen is April 20. Ted Scratchley is helping with the final arrangements.
  • 4. Membership, Recruitment, Recognition and Support
  • We have 218 members according to Chris. A reminder will be mailed to those who are in arrears.
  • The reminder will include the notice of the Luncheon.
  • The number of participants at the AGM was 41.
  • Chris had phoned Ed and talked about his gaining strength and the health problems of his wife Pat. The Members of the Council expressed their concerns and their heart-felt wishes for speedy recoveries.
  • 5. Web Page
  • Ted Marchant is keeping the list of members up to date, whose dues are due, and looks for errors.
  • The Minutes, Luncheon, and Travel notices are always available on the Page.
  • 6. Travel
  • Ted Scratchley mentioned the disappointing number of participants for the San Diego Cruise. He was wondering whether a more detailed survey with regards to travel should be held.
  • He described Yellow Point Lodge, near Nanaimo, and will look into details to find out if it would be a worthwhile travel objective.

The motion to accept the reports was seconded and carried.

6. OTHER BUSINESS

  • Miscellaneous
  • 1. Proofread the AGM-approved Revision of the Constitution and Bylaws. The i's were dotted and the t's were crossed on the Revision.
  • 2. The Signing Officers for the Association are Derek Knox, Alan Barnard, Ted Howard, and Bob Wagner.
  • 3. The suggestion to invite Ed to the Luncheon and supply transport was accepted by the Members. This of course means that his wife is invited also.
  • 4. The idea to support a motion at the next AGM to make Ed Warkentin an honorary member was also wholeheartedly supported.
  • The motion TO REIMBURSE ALAN $116 FOR EXPENSES OCCURRED AS TREASURER was seconded and carried.

    • 7. Next Meeting:

    • It is to be held on April 16, 2008, 10:00, at the Royal Oak Facility, Rm SE 4-40.

    8. Adjournment.

    • Meeting adjourned at 11:25.