April 15, 2009
Royal Oak Facility


Derek Knox, Chair, Margot Allingham, Alan & Chris Barnard, Karl Boerner, Rec., Ray Bremner, Clarence Diebold, Ted Howard, Ted Scratchley, Murray Sharp, Bob Wagner, Ed Warkentin.


Ted Marchant.

1. Call To Order:

  • The meeting was called to order at 10:05.

2. Approval Of The Agenda:

  • The motion to approve the agenda was seconded and carried after Report of the Archivist had been added to Other Business.

3. Adoption Of The Minutes Of The Meeting Held On:
February 18, 2009:

  • The motion to adopt the minutes was seconded and carried.

4. Business Arising From The Minutes.

  • Gordon Farrell's letter to the College Pension Board of Trustees was discussed.

The motion to MAIL THE LETTER was seconded and carried.

5. New Business.

A. Correspondence.

  • Alan mentioned receipt of the following letters and read out some of them. They were from John Betts, Gordon Alexander, the BCIT Foundation, Dr. Wright, Elections B.C., Cosco, and a thank-you letter from the recipient of a bursary.

B. Reports

  • 1. Treasurer
  • The report was given by Bob and Alan since Bob had been busy during the month. They explained entries and answered questions.
  • 2. Benefits and Liaison, COSCO
  • Clarence remarked that the Cosco Delegates' Meeting had been postponed.
  • 3. Fellowship and Travel
  • Chris and Ted Scratchley gave the report. Discussed were short and long cruises, a trip to Minter Gardens in June, and to Bowen Island in July.
  • Chris offered to prepare a Travel Bulletin for the Luncheon. So far, 43 members and guests have signed up.
  • She is also studying options concerning rooms at Cheers and days other than Sundays for the Christmas Luncheon.
  • It was suggested to form separate committees for Travel and Fellowship.
  • 4. Membership, Recruitment, Recognition and Support
  • We have 178 paid members according to Chris. A final reminder will be sent out to those in arrears.
  • 5. Communications (Web Page)
  • The Marchants are travelling. However, Ted is keeping the Page au courant.

The motion to accept the reports was seconded and carried.

6. Other business

  • 1. Archivist. Library, Archives and Special Collections.
  • Deidre Brocklehurst, the Institute's archivist, made information available and talked about her mandate, the beginning of the archives, the archives on line, digitization of resources, and project outcomes, to list a few topics. When she mentioned interviews with retired instructors she expected and got a rich response from members who had started, led, or worked for decades in various departments.
    Deidre offered to lead the members on a tour of the library.
  • 2. Changes to the College Pension Plan.
  • Dealt with under 4. Business arising from the Minutes.
  • 3. The Warkentin Picture Framing Class.
  • Karl grabbed the last open spot for the class of eight.
  • 4. Spring Luncheon Update.
  • Preparations are running smoothly. Over forty registrations have been received. Car pools have been advertised. The 50/50 draw has been arranged and so have prizes.
  • 5. Duties, Allocation of Officers.
  • The Officers holding the position were re-elected or elected by acclamation. Leaders will have to be found for newly-formed committees.

7. Next Meeting:

  • The next meeting will be held on May 20, 2009, 10:00, at the Royal Oak Facility, Rm SE 4-40.

8. Adjournment.

  • Meeting adjourned at 11:40.