October 21, 2009
BCIT Library


Derek Knox, Chair, Margot Allingham, Alan & Chris Barnard, , Ted Marchant, Murray Sharp, Ted Scratchley, Ed Warkentin, Bob Wagner


Karl Boerner, Ted Howard, Ray Bremner, Clarence Diebold


David Pepper, Deidre Grace and Deidre Brocklehurst from the library

1. Call To Order:

  • The meeting was called to order at 10:10.

2. Approval Of The Agenda:

  • The motion to approve the agenda was seconded and carried.

3. Adoption Of The Minutes Of The Meeting Held On:
September 16, 2009:

  • The motion to adopt the minutes was seconded and carried.

4. Business Arising From The Minutes.

  • Kyoto letter discussed at previous meeting was sent to four MPs.

5. New Business.

A. Correspondence.

  • We received a letter from Lorraine Woolsey of the Environmental Health Program asking if the Association would consider assisting students wanting to attend a conference put on by the International Federation of Environmental Health. The conference is going to be held in Vancouver next September. Alan will get more information from Lorraine and report back at the next meeting.
  • Alan read a letter from the Board of Trustees of the Teachers' Pension Plan that only the basic portion of the pension plan is guaranteed and that the cost of living increases are not guaranteed.

B. Reports

  • 1. Treasurer
  • Bob gave the report. He mentioned that the amount of money in the bank account was not large at the present time. Membership dues, which will be forthcoming in January, should bring us back up to a more normal balance.
  • 2. Benefits and Liaison, COSCO
  • No report given.
  • 3. Fellowship and Travel
  • Discussion was held regarding the executive getting together for a Christmas dinner again this year at JJ's and it was decided to try to get a reservation for mid-December. Chris is going to call.
  • Ted Scratchely presented a letter which he had received from a member of his graduating class pointing out that due to ages, etc. of their membership it was becoming more difficult to have as many functions, etc. as they had previously been used to. The letter indicated that the BCITRA could be headed in the same direction if we weren't able to recruit more members. Discussion was held to try to come up with methods of contacting recent BCIT retirees in order to bolster our ranks. The general feeling was that we weren't able to get the information required to contact new retirees because of privacy laws not allowing BCIT to inform us as to who is retiring and when. No solution was forthcoming.
  • 4. Membership, Recruitment, Recognition and Support
  • Chris stated that we presently have 191 paid members. Some members did not renew this past year even after 2 reminders were sent out.
  • 5. Communications (Web Page)
  • Ted Marchant noted that the web page was updated (except for the membership list). He also mentioned that he is in the midst of redesigning the whole site and hopes to have it finished before he leaves in November. He also told the executive that a preliminary view of the proposed site was online at a Temporary BCITRA location on his website and any feedback would be appreciated. Also, because of the number of meetings that he has missed this year he suggested that it might be in the best interest of the group to be able to elect a Director at the AGM who would be more available to help out with the activities that the Association has planned. He has offered to stay on as website administrator if required. Alan will forward the most recent list of paid up members so that the page on the website can be updated.

The motion to accept the reports was seconded and carried.

6. Other Business

  • The Executive were then given a tour of the library facility including the very impressive "hePod" computer and study area.

7. Next Meeting:

  • Will be held on November 18, 2009, 10:00, at the Royal Oak Facility, Rm SE 4-40.

8. Adjournment.

  • Meeting adjourned at 11:45.