January 20, 2010
Royal Oak Facility

Present:

Derek Knox, Chair; Margot Allingham; Alan Barnard; Chris Barnard; Ted Howard; Ted Scratchley; Murray Sharp; Bob Wagner; Ed. Warkentin

Absent:

Karl Boerner; Clarence Diebold; Ray Bremner; Ted Marchant

1. Call To Order:

  • The meeting was called to order at 10:15.

2. Approval Of The Agenda:

  • The motion to approve the agenda was seconded and carried.

3. Adoption Of The Minutes Of The Meeting Held On November 18, 2009:

  • The motion to adopt the minutes was seconded and carried.

4. Business Arising From The Minutes.

  • None was reported

5. New Business.

A. Correspondence.

  • several letters were received; those of general interest will be posted on the web site

B. Reports

  • 1. Treasurer
  • reported that one thousand (1,000) dollars had been forwarded to the BCIT Foundation. There are no outstanding debts.
  • Bob gave the Treasurer's Report and the total current assets as of 20 January 2010: $6,801.60.
  • 2. Benefits and Liaison, COSCO
  • No report.
  • 3. Fellowship and Travel
  • 40 members showed up for the Christmas lunch at Cheers. A general discussion took place re. mid-week versus the usual Sunday time. Since there was a significant decline in the number of people in attendance it would seem that Sunday was still the choice of the majority.
  • The Board members were asked to search for a likely restaurant for our spring lunch. A decision will be made at the Meeting February 10, 2010.
  • 4. Membership, Recruitment, Recognition and Support
  • Chris reported that we have 192 members, 74 have already paid for 2010.
  • Discussed were the membership fee, the Harmonized Sales Tax, and whether the membership fee should be raised.
  • 5. Communications (Web Page)
  • (The following report was received by e-mail from Ted Marchant on January 21/10)
  • the website is up and running on the Alternet server
  • all pages have been updated (as far as I know)
  • newsletter has been added. (I only had a copy of the last one, if anybody has previous copies I could add them as archives.)
  • Treasurer's Report page has been added. (Once again I only had a copy of the Sept-Oct report.)
  • Member status page is current as of Jan.13
  • Survey results from 2006 page is removed
  • picture of the Board is out of date
  • the minutes can now be printed from the web site in a properly formatted output from a button on the webpage
  • event calendar page is a new format and easier to maintain

The motion to accept the reports was seconded and carried.

6. Other Business

  • The AGM Meeting is scheduled for March 10, 2010.
  • A mail-out regarding the AGM will be done before the February Meeting.

7. Next Meeting:

  • Will be held on February 10, 2010, 10:00, at the Royal Oak Facility, Rm SE 4-40.

8. Adjournment.

  • Meeting adjourned at 12:10.